The Benefits of Hiring a Virtual Assistant over an in Office Employee
By Amber Morales of A&A Documents
You might be asking yourself why I should hire a virtual assistant, How does hiring a virtual assistant instead of an employee that works in my office benefit me? In this blog I will go over a short list that I have compiled about the benefits of hiring a virtual assistant over an employee that works in your office. This list is based off of three main factors; time, money, and embarrassment. First we will go over how it will save you time.
You might not think that hiring a virtual assistant instead of an office employee would save you time but there are multiple ways that it actually saves you time. The first being that you do not have to spend countless hours reviewing resumes and interviewing individuals. You almost have to hire an assistant just to go over the immense amount of time that needs to be put into not only reviewing emails and phone calls about a job offer but also to advertise that your business is hiring. Then once you have reviewed so many resumes and only chose a short list of individuals to interview, you will have to spend all of the time setting up appointments for interviews and interviewing the individuals. Then if you are lucky after spending all of that time, you might have the person that you wish to hire.
If you are one of the lucky few that find the person you want to hire after only one round of interviews and resume reviewing, then you will be spending time training the individual for the specific needs that your business needs. What happens if after all of that time choosing them, they decide that they cannot accomplish the training that is required of them? You will have to begin the process all over again. Let’s say that you are lucky again and the person that you chose gets the training right away and they grasp the work that you are requiring of them immediately, you will still need to spend the time compiling a paycheck for the individual, benefits, and taxes.
Chances are you probably won’t be the one configuring how much to pay that person, when to pay them, and how to pay them so you will have to take even more time to hire yet another person to accomplish this task for you. You will then need to spend the time figuring out what benefits this individual will receive and what happens if they do not like the benefits they are receiving and can receive better benefits elsewhere? You are back at step one yet again.
Do you have the time to supervise this individual as well? You have to make sure they are doing the work they need to be doing and not just hanging on Facebook all day. Will you be doing this or will you need to hire yet another person to supervise the person that is supposed to be making your work easier?
Then you have the even more time consuming task of firing this individual if you find that they are not right for the job. If you are the type of person that has a very hard time firing someone, you are going to spend a lot of uncomfortable time coming up with a way to fire them and feeling bad about firing them. Then you will have to begin the process of hiring someone all over again.
Not only does it not benefit your time to hire someone to work in your office, it will not benefit your wallet either. Time is money too but are you prepared for all of the extra costs that come with hiring an in office employee? Do you know some of the extra costs? You will not just be paying an hourly wage, which can at times really take up a lot of your profits.
Paying an hourly wage can really take a large amount of your profits because you are paying that employee whether they are doing work or not. If you do not have work for that employee and they are just sitting there playing candy crush, you are still paying them. With A&A Documents you would be paying me by the work that you need done and it is the same price no matter how much time I spend on it. There are other virtual assistance where you pay to use them for a period of time which can also benefit you because you are only paying them for the hours that you are paying them.
Tax and benefits will also take up a large part of your profits. Like I said earlier, do you even know how to calculate the tax and benefits for this employee or will you have to hire someone to do this for you? Hiring someone to accomplish this for you will be yet another business expense that has to be paid.
With all of these individuals you are hiring to work in your office, your utility bill will surely go up. You might have been comfortable not using your air conditioning or heat very often in your office but your employees may not feel the same way. Your electricity will go up from all of the lights they are turning on, the extra computers and electronics running (I can guarantee they will be plugging their phones, tablets, and other personal devices into your walls because the battery sure does go dead playing candy crush, looking at Facebook, texting, and doing other things so much when there is nothing else to do), and they will surely be using that microwave and coffee pot as often as they can.
You will need to supply these employees with an office space as well. If you do not already have the desks, cubicles, chairs, coffee pot, microwave, computers, printers and printer supplies, phones, office supplies, and other office necessities, you will need to get them before your employees begin working for you. All of these things will leave you with yet another huge bill to pay off. Not to mention when objects such as tissue paper, pens, pencils, paper, paper clips, and other small office supplies seem to go missing because your employees are taking them home. Don’t forget about all the toilet paper you will be going through as well and the janitor to clean the bathroom that your employees always seem to make a mess of (yes it will begin to look like a public bathroom at an airport or large store if you don’t hire a janitor, which your clients will not enjoy if they need to come to your office).
Then there is that very annoying cost of a lawsuit. Your employee get a paper cut, falls in the bathroom because your janitor forgot to put the wet floors sign down, or any other way employees sure do like to sue you for because they just don’t like you or they didn’t really want to work in the first place. Even if they do not have a strong case against you and would not win the lawsuit anyway, you will still be paying for a lawyer to handle your case in court for something silly. Not only is this going to cost you money but now it’s taking up your time and is an embarrassment.
How embarrassed will you be when your client asks you about the lawsuit that you just went through, even if it is for something silly? Then there is the extremely serious embarrassment if your company should have a sexual harassment lawsuit, even after you spent all that time and money making sure all of your employees received a sexual harassment class.
Even if there isn’t a sexual harassment case, there is still bound to be in office affairs between employees (let’s hope it’s not between you and an employee, that is a whole other issue). All of a sudden this in office affair is taking up work productivity time because they are either spending too much time talking to each other at the job or they are hostile towards each other because of a break up or fight. This also adds into the problem of employees not getting along.
When you have in office employees they are not going to just come to work and do their job. They are going to have friends and people they do not like at work as well. What are you going to do if you have employees that simply do not get along? Are you going to take even more time to sit down and discuss this problem with the employees? I am not sure about your qualifications but I am pretty sure you are not a camp counselor (unless that is actually what your business and job is) and you probably do not know how to resolve in office disputes correctly.
All of these disputes, affairs, lawsuits, laziness and other issues discussed will give your business an unprofessional view to your clients. Chances are when your clients see this unprofessional conduct, they are just going to turn around and run away from your business, leaving you with even less money in your wallet.
This is just a short list of issues that are involve with hiring an in office employee. If you are extremely lucky you will not have any of these issues and everything will run smoothly with you hiring in office employees (chances are you’re not going to just be hiring the one employee you thought you would be) but chances are at least one of these issues will become yet another grey hair on your head. Save your time, money, and sanity by hiring a virtual assistant.
Thank you for reading this post and check out my other posts at https://aandadocuments.wordpress.com/. You can also view my website to learn more about A&A Documents and the services that I provide at http://aandadocuments.wix.com/aandadocuments.
September 16, 2013